A method is provided in one example embodiment and it includes identifying a root term and determining one or more other terms belonging to a group associated with the root term. The method also includes selecting one or more of the terms from the group and generating a concept based on the selected terms from the group, wherein the concept is applied to a rule that affects data management for one or more documents that satisfy the rule. In more specific embodiments, the root term is identified via a search or via an incident list. In other embodiments, a collection of meaningful terms is provided to assist in determining the other terms for the group, the collection of meaningful terms being generated based on the root term. The concept can be used to automatically mark one or more documents that relate to the concept.